That’s right folks, I’m getting into show season. Normally my first one isn’t until September or so, but this year I’ve got one (theoretically) this coming Sunday. There’s only one draw back, the site info was a little sparse on the application.
This isn’t a slight against the organizers, perhaps they’re new at this, but there was some information missing. Most important of which was:
- Site size
- Setup time
I’ve called and left a message to find out these bits of info, but for those of you that don’t do shows, let me explain why this is important.
Site Size
I’ve talked a little bit about setups in the past. The nature of the beast dictates that we have to be flexible about how we set up at shows, because you never know what you’re walking into. Though usually have at least some idea of how big your spot might be. Most of us have a couple of configurations for 10×10,10×8, 8×3, 4×2, etc. You also have a plan B in case you score a corner spot. There are changes involved for indoor vs. outdoor shows, raining vs. sunny, canopy vs. hot sun. But the thing is, you usually have at least a basic size to go on so you know which tables to bring.
I did email someone on the organizing team and they seem to think it’ll be a 10 x 10 space and my canopy’s ok. So I’m going with that for now, and since it’s a late afternoon/evening event, I’ll be packing some rope lighting for inside the tent.
Setup time
This one’s another crucial bit of information. In most cases a vendor knows on average it’ll take about ____ long to do a typical setup. For me that’s about an hour and 15 minutes if I don’t have to rush, and that’s for an indoor show where I don’t have to set up my EZ-UP.
There’s a slight chance I might have 30 minutes for this one.
No, not a typo, 30 minutes. If I hear back from the organizer I’m going to ask for an hour. There’s a concert on site that’s the core of the event, I can’t imagine they’d need less than that themselves, so there’s likely to be someone on site.
But I have to wonder, could I do it? The tent, solo, takes me about 10 minutes to do. After that there’s table set up, basic display layout, inventory to unwrap and get out on the table, lights to set up and boxes to stow. But is it possible to do in 30 minutes? I think that if I didn’t have to move the car, and could draw from it as I set up, if I make sure things are packed in the right order, it actually might be possible to do. I might need a few minutes afterwards to do fine touches, but it actually might be possible.
We’ll see. At any rate, it’s sales time!
UPDATE: Got an hour to set up. Much more manageable!






